Inventory is an important tool for any business, allowing you to see the real state of affairs, and not just numbers in reports.

🔍 1. Checking the correspondence between accounting and reality

Accounting records transactions (purchases, sales, write-offs), but it does not show the actual availability and condition of the property.

For example: the equipment is registered, but it is actually broken or missing. The product is in the database, but it is damaged or outdated.
🛠 ️ 2. Monitoring the condition of fixed assets and equipment

The equipment may continue to be listed as an asset but still be unusable. This leads to:

• Loss of production opportunities;
• Additional storage costs;
• Low work efficiency.

💰 3. Detection of financial losses and embezzlement

Lack of regular monitoring can lead to money literally " disappearing”, especially in companies with multiple locations or a large number of employees.

4. Control of documents, access rights, and permissions

When changing employees, the current ones remain in effect:

• Electronic signatures;
• Powers of attorney;
• Accesses to systems.

This creates risks of fraud, errors, and even legal consequences.

Inventory allows you to close accesses, cancel outdated documents, and transfer responsibility to new employees.

📉 5. Valuation of accounts receivable and payable

Formally, large amounts of accounts receivable may be recorded, but if no one demands payment, this money may never arrive. And accounts payable may simply be forgotten.

It is especially dangerous when selling a business: they overstate their accounts receivable and underestimate their accounts payable to show their well-being. But the new owner gets a deceptive picture, where there is no money, but debts remain.

6. Investment and Asset management

Investments that do not generate income can be listed as assets, creating the illusion of stability.

🗓 ️ 7. Frequency of inventory management

To prevent problems in advance, it is important to take inventory regularly:

Inventory is not a formality, but a tool for managing risks and preserving profits. It allows you to:

• See the actual condition of the property;
• Control your finances;
• Identify errors and abuses;

Make informed management decisions.